AsphaltHQ gives paving contractors a simple path from measuring the job to building the estimate, sending it for approval, handling changes, invoicing, and tracking what the work should make.
Still estimating with paper and a calculator? AsphaltHQ is designed to feel familiar to paving contractors while removing the re-entry, math, and paperwork that slow estimates down.
A standard paving job and a catch-basin repair do not need to be built the same way. AsphaltHQ gives you both options without turning the screen into a complicated estimating system.
Enter field measurements and job specifications, then let AsphaltHQ use your saved company defaults, paving calculations, lift presets and customer-facing Job Type wording.
Build directly from your reusable Line Item Library or add a one-time item for a single estimate without cluttering your permanent setup.
The AI Job Assistant is built around paving information—not a generic chatbot. It helps capture what you tell it and puts that information where it belongs, while leaving the final review to the contractor.
I added the drainage note and used your saved paving defaults. Review before applying to the job.
The AsphaltHQ Field Worksheet is designed for the contractor who still likes writing measurements down at the job. Fill it out the way you normally would, photograph it, and let the AI Assistant bring the information into AsphaltHQ for review.
The job keeps moving forward. You do not rebuild the same information every time the paperwork changes.
Capture paving measurements and field details.
Use Job Types, Line Items, specs and private costs.
Secure estimate link, customer review and electronic signature.
Add work, customer price and private cost; collect approval.
Carry the approved job forward, record payments and balances.
Close the job with cost and crew information connected.
AsphaltHQ can track projected asphalt, gravel, labor, overhead and individual Line Item costs behind the estimate so you can see expected profit and margin before the proposal goes out.
Build the estimate with private cost assumptions next to your selling price. The customer never sees your cost or margin information.
Add additional work, customer pricing and private costs, send the change order for approval/signature, and carry approved changes into the invoice.
Convert approved work to an invoice, track balances and payments, or create a service invoice without building a full paving estimate first.
Work orders, Crew Hours, employee labor rates and job-cost information—while crew users see the job details they need without customer pricing, profit or private financial data.
All plans keep the paving-first workflow. Pro adds the complete office workflow and AI; Business adds the team, crew and operational layer.
For contractors who want paving measurements, calculations and company pricing defaults without the full office workflow.
For paving contractors who want customers, estimates, approvals, change orders, invoices, payments and AI in one system.
For paving companies with multiple users that want much more AI capacity, crew tools and deeper job-cost operations.
AsphaltHQ is built around the calculations, language and job flow paving contractors actually use.
Especially if you have been estimating with paper, AsphaltHQ is meant to be a manageable step forward—not enterprise software you need a week to learn.
Yes. AsphaltHQ is designed around paving measurements, asphalt thickness and lifts, mix types, excavation and base calculations, Job Type Templates, repairs and drainage—not a generic estimating product with paving terminology added afterward.
No. The AsphaltHQ Field Worksheet is intentionally designed for that transition. Write the job down in the field, photograph the worksheet, and use the AI Assistant to turn it into information you can review and apply to the estimate.
One AI Assist is one AI-assisted estimate/job session, not every message. You can talk through customer information, measurements, specs, corrections and worksheet information within that session. Pro includes 20 sessions per month and Business includes 250.
Yes. Use saved or one-time Line Items for patching, drainage, catch-basin work, repairs and other jobs that do not fit a standard Job Type Template.
Yes. Customers can receive secure links to review and electronically approve/sign estimates and change orders. Approved work then continues into the invoicing workflow.
Yes. AsphaltHQ is designed for phone, tablet and desktop so you can gather information in the field and finish or send the estimate without re-entering everything at the office.
Measure the job, build the estimate your way, send it professionally, and keep the rest of the workflow connected.